MeanaTechnologies
AI adoption for law firms.
Practical AI implementation for firms, built around the confidentiality and competence obligations you already carry.
Why this, and why now
Many firms are having the same two conversations. The first is about opportunity: associates and paralegals are already using these tools, with or without permission, and some of that work is genuinely faster. The second is about exposure: nobody at the firm knows what happens to a client's information after it is pasted into a chat window, and nobody wants to be the cautionary tale at the next CLE.
Both conversations stall in the same place. The firm has no policy, so it cannot approve anything. It has no evaluation, so it cannot choose between the six vendors that have called this month. And there is no partner with a spare forty hours to figure it out.
The firms that handle this well are not the ones that adopt the most AI. They are the ones that decided, in writing, where it is appropriate and where it is not, and then trained everyone to the same standard.
That is the work we do. We are full-time AI engineers, and we spend our time moving firms from ad hoc, unsupervised use to something deliberate. By the end of it a firm has a written policy and a tool stack that somebody has actually evaluated. Its staff know how to use what they have been given. Two or three workflows also run measurably faster than they did before.
What we offer
AI Launch Package
A four-week engagement that takes a firm from no formal position on AI to a documented, trained, operating one. It is the right starting point for most firms, and it is designed so that when it ends, the firm is self-sufficient rather than dependent on us.
- Discovery. We interview people in every role and survey the whole firm. What comes out of it is an honest map of where the time actually goes, including the workflows nobody has ever written down.
- Opportunity assessment. A ranked list of use cases with realistic hour estimates, alongside a tool recommendation we have evaluated and priced ourselves. It also states plainly what your firm should not be using AI for.
- AI use policy. It names which tools are approved and which are not. It sets out what has to be verified before anything leaves the building, how supervision works, and what to tell clients. Billing guidance and a staff acknowledgment page are included. The whole thing is written against the Ohio Rules of Professional Conduct.
- Training. A half-day session with the whole firm, working hands-on with your real matters. Each role gets its own breakout. We record it, so it becomes the onboarding material for every hire after this one.
- Workflow configuration. Two workflows built inside the software you already own. Each one comes with a written procedure and a short video walkthrough.
- Handoff. A ninety-day plan with a named owner at your firm against every item on it, and three metrics you can actually track.
Firm Training
For firms that have already chosen their tools and simply need everyone brought to the same level. You get a half-day onsite session and the recording of it, plus a prompt library built around your practice areas and a quick reference guide. There is no assessment, no policy work and no configuration. This one is training only.
Advisory Retainer
Ongoing support after an engagement ends. There are monthly office hours, and we answer questions in between them. Every quarter we refresh your prompt library as the tools change. New hires get onboarding materials. We only offer this to firms we have already worked with, and we keep the number of them small so that the response times mean something.
How an engagement works
Four weeks, structured so that almost none of it requires your attorneys to be away from billable work.
- A ninety-minute kickoff at your office, usually before the day starts. Everyone at the firm receives a short survey. We run individual interviews by video, scheduled around your calendar rather than ours.
- We write. You receive the assessment and the draft policy, and we review them together on a call. Nothing goes into the policy that your firm has not agreed to.
- The half-day training, onsite, scheduled to fit your week. Most firms choose a Friday morning. Staff sign the policy acknowledgment at the end of the session.
- We configure the two priority workflows, write the procedures and record the walkthroughs. We close with a handoff call and the ninety-day plan.
What we do not do
- We do not give legal advice. We write technology and workflow recommendations, and we map them to the professional conduct rules so that your firm can evaluate them. Your own counsel and your malpractice carrier should review anything before you adopt it.
- We do not take custody of client data. We hold no administrative credentials to your systems and we have no reason to touch your document management system. Your files stay where they are.
- We do not sell software. We take no compensation from any vendor. When we recommend a tool, that recommendation has not been paid for.
- We do not recommend AI everywhere. Filed documents still need attorney review and citations still need verifying. Conflicts checking and docketing stay where they are. The rule we work by is that if a hallucination would not be immediately obvious to the person reviewing the output, the tool does not belong in that step.
Questions firms ask first
Is any of this going to put client information somewhere it should not be?
That is the right first question, and it is where the engagement starts rather than where it ends. Part of the assessment is a plain language account of how each tool handles what you put into it. Does the vendor train on your inputs? How long is anything kept? Where does it live? Will they sign a data protection agreement? Some tools come through that fine. Several do not, and the policy names them.
We bill hourly. Why would we want our work to take less time?
Realistically, the hours that disappear are the ones you were already writing off or absorbing. Reformatting. Summarizing. Chasing down a document somebody else has. Getting a first draft of a letter onto the page. What you get back is capacity. Attorneys can carry more matters. Flat fee work stops losing money. Associates spend their day on work you can actually bill.
How much of our people's time does this take?
Roughly six hours per person across four weeks, and most of that is the training session. Interviews run thirty minutes and are scheduled around your calendar.
What happens when the tools change in six months?
They will. That is why everything we leave behind is built for your firm to maintain. The policy is written to survive a tool swap. The workflows are documented as procedures instead of living in one person's head. The training is recorded, so somebody hired in March gets the same version everyone else got. The retainer exists for firms that would rather not keep up with it themselves.
Who you are working with
We are full-time AI engineers. Building these systems is what we do professionally, so we know where they fail and where the vendors are overstating things. We can also tell you which of the twelve products being marketed to your firm are actually different from one another.
We work with a small number of firms at a time, one engagement at a time. That is a deliberate constraint. It means scheduling requires some lead time, and it also means that when your engagement is underway, it has our full attention.
Next step
A short call to talk through how your firm is currently handling this, and whether an engagement makes sense. No preparation needed on your side.
Or write to contact@meanatech.com.